Transfers to & from Vinothèque

Many customers choose to consolidate their wines in one cellar to manage everything in one place and save on storage costs. We’d be delighted to help.


Transferring wines to Vinothèque

Many customers choose to consolidate their wines at our bonded cellar, Vinothèque, to manage everything in one place and to save on storage costs.

  1. Let us know your wine is coming
    Please notify [email protected] and include the following information:
    1. Your account number
    2. List of incoming wines including:
      • In bond purchase value (not required if duty paid)
      • Number of units (e.g. 1 case of 6 bottles)
      • Original purchase invoice(s), or if not possible, proof of purchase values (required by the HMRC for in bond transfers)
    3. Where the wine is coming from
    4. Suggested drink dates if the original merchant can provide them
  2. Ship the wines
    Once we’ve confirmed we’ve received your request, please instruct the sender to release the wines to the following address:

    LCB Vinothèque
    Derby Road
    Burton-upon-Trent
    Staffordshire
    DE14 1RY

    The sender may require the following details of our bonded warehouse:
    • Warehouse Keeper no.: GBWK834856594
    • Excise no.: GB 00004317041
    The accompanying paperwork should specify the delivery is for the account “Lay & Wheeler WHRES” and also list your Lay & Wheeler account number.
  3. We’ll add it to your reserves and let you know
    • Once Vinothèque receives the wine, it will be checked, verified versus the original instruction and then added to your reserves.
    • It typically takes up to 15 working days from arrival at the warehouse for it to show on your online account.
    • The charges will be applied to your account as follows:
      • Sealed original cases: no charge.
      • Mixed cases: £10 per case (up to 9 litres, or 12 x 75cl bottles); if the wines must be itemized and listed individually on your account, the charge is £20 per case and this includes a condition report.

If you are transferring wines from outside the UK

The following requirements apply based on its duty status and origin. Wines shipped without the correct paperwork will be at risk of being impounded or destroyed.

  • If the wine is being shipped in bond from within the EU, it must include an eAD (Electronic Administrative Document) on the Excise Movement & Control System (EMCS).
  • If the wine is being shipped duty paid from within the EU, the UK duty must have been paid in advance (most shipping agents can do this on your behalf). Please include the documentation with the wine, or risk paying duty twice.
  • If the wine is being shipped from outside of the EU, it should be sent with a C88 form, also known as a SAD (Single Administrative Document) and called a “customs entry” when completed.

If you are transferring wines duty paid from within the UK

  • We require proof of its previous location, whether it’s coming from your home cellar or a duty paid warehouse.
  • We may also require a condition report depending on the wine, its value and its age.

Transferring your wines to another warehouse

If you wish to transfer your wines (either in bond or duty paid) to an account elsewhere, please follow these steps.

  1. Let us know your wine is coming
    Please notify [email protected] and include the following information:
    1. Your account number
    2. The list of wines from your reserves
    3. Where the wine is going:
      • Another account within Vinotheque: free
      • Another LCB warehouse (e.g. LCB Tilbury): £15, up to 35 cases
      • An LCB warehouse in Scotland: £22, up to 35 cases
      • Another UK-based bonded warehouse, outside the LCB network: quoted based on volume and destination
      • Any LCB transfers over 35 cases are quoted separately
    4. Any corresponding account details with the receiving warehouse
  2. We’ll arrange the transfer
    We'll let you know when we've released the wines from your reserves to begin the transfer process.
  3. We’ll arrange the transfer
    (And the receiving warehouse should get in touch when the transfer is complete)