Transferring your wines to Vinothèque

Many customers choose to consolidate their wines in one cellar to manage everything in one place and save on storage costs. We’d be delighted to help.

How it works

  1. Let us know your wine is coming
    Please notify [email protected] and include the following information:
    1. Your account number. 
    2. List of incoming wines including:
      • In bond purchase value (not required if duty paid).
      • Number of units (e.g. 1 case of 6 bottles).
      • Original purchase invoice(s), or if not possible, proof of purchase values (required by the HMRC for in bond transfers).
    3. Where the wine is coming from.
  2. Ship the wines
    Once we’ve confirmed we’ve received your request, please instruct the sender to release the wines to the following address:

    LCB Vinothèque
    Derby Road
    DE14 1RY

    The sender may require the following details of our bonded warehouse:
    • Warehouse Keeper no.: GBWK834856594
    • Excise no.: GB 00004317041
    The accompanying paperwork should specify the delivery is for the account “Lay & Wheeler WHRES” and also list your Lay & Wheeler account number.
  3. We’ll add it to your reserves and let you know
    • Once Vinothèque receives the wine, it will be checked, verified versus the original instruction and then added to your reserves.
    • It typically takes up to 15 working days from arrival at the warehouse for it to show on your online account.

If you are transferring wines from outside the UK

The following requirements apply based on its duty status and origin. Wines shipped without the correct paperwork will be at risk of being impounded or destroyed.

  • If the wine is being shipped in bond from within the EU, it must include an eAD (Electronic Administrative Document) on the Excise Movement & Control System (EMCS).
  • If the wine is being shipped duty paid from within the EU, the UK duty must have been paid in advance (most shipping agents can do this on your behalf). Please include the documentation with the wine, or risk paying duty twice.
  • If the wine is being shipped from outside of the EU, it should be sent with a C88 form, also known as a SAD (Single Administrative Document) and called a “customs entry” when completed.

If you are transferring wines duty paid from within the UK

  • We require proof of its previous location, whether it’s coming from your home cellar or a duty paid warehouse.
  • We may also require a condition report depending on the wine, its value and its age.

Wine requirements

  • Sealed original cases: there is no charge to receive original cases, as long as the necessary paperwork is provided
  • Mixed Cases: there is a charge of £10 per case (up to 9 litres, or 12 x 75cl bottles) to receive a mixed case of wine;
  • For mixed cases where the wines within must be itemized and listed individually, a £20 per case applies, and this includes a condition report.